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Policy to disallow user CC email to him/herself when the mail DB quota is fulled and using "Send Only".

Our business not allow to restrict users to send email when their db quota is fulled. So they still can send email with send only. Some users to this trick to cc back to user him/herself to keeping record, and never do archive.
We need a policy to patch this hole.

  • Avatar32.5fb70cce7410889e661286fd7f1897de Guest
  • Oct 12 2018
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  • Avatar40.8f183f721a2c86cd98fddbbe6dc46ec9
    Guest commented
    13 Oct 02:47

    Is ti possible for you to implement archiving policy ? IMHO it seemed that you can benefit more from an automatic archiving rather than patching a hole.

  • Avatar40.8f183f721a2c86cd98fddbbe6dc46ec9
    Guest commented
    15 Oct 04:01

    No, our users will not welcome auto-archive. This will make them blame with us "Why my email archived and unable to see via client /webmail suddenly!"

  • Avatar40.8f183f721a2c86cd98fddbbe6dc46ec9
    Guest commented
    19 Oct 03:09

    Does your users really need to access email from 1 year or 2 years ago ? How frequent to they need to access those "old email" ? Please tell them that once their mail db exceed 5 GB then the risk of said NSF to become corrupted increased exponentially. Have you experience long period of consistency check when the server crash and rebooted ?

    Can you implement DAOS and / or some type of file sharing like Connections files or Box so that those users stop sending and receiving large attachment ?

    Bottom line is, your email is not the only way you communicate so it does not make sense to kept everything in your mail database.

    Tinus Riyanto

  • Avatar40.8f183f721a2c86cd98fddbbe6dc46ec9
    Guest commented
    20 Oct 13:18

    You are right Tinus. Unfortunately, it is not always easy to change minds/work habits/get management support,  ... .