HCL Domino Ideas Portal
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Actually one way to implement it could be to change the form & type to "PersonInactive" that would remove it from all views. Than have a separate view to just show the person-docs there to be able to re-activate them.
Just as an idea how to implement it.
We have many customers where removing users completely who are in a long term away situation is causes a lof of overhead.
On the other side this would still cause non delivery reports. Having a way to return a proper "not availability message" would be very helpful! Having a separate field with that information could be an idea. But than the user needs to be listed in $users I guess.
It's not a simple change if it should make sense and help.
Else doing a cut and past into a separate directory would give us the same functionality. If this would be implemented it should add some value.
[ Daniel Nashed / blog.nashcom.de ]
Yes that seems like a messy workaround. where a Active/inactive status field on the person document would be much simpler.
Putting the person in a deny access group stops access at server level, but still allows other users to see and select the person from the Dom dir. when they are inactive.
Thank you for the tip but this is what we do today. We would like a friendlier, easier and more intuive way of doing it.
you could remove the person document, e.g. cut/paste it into another backup nsf. However, the user would still have access, the notesID would still be alive.
To deny access, add the user to a deny access group.
Also : the person's name is kept in ACL, ACL groups and delegation settings.
Hi Thomas thanks for your question. The benefit of being able to keeping a person document is to
1. Save the time not having to re-register the person including any alias' names that may have accrued due to historic renames.
2. This also preserves the person's email history as their mail db is not deleted.
Hope that assists.
Mark
What is the reason for keeping a person document in the Domino Directory then if you don't want to have the name showing up in name lookups, etc?