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Status Under Consideration
Workspace Domino
Created by Guest
Created on Jul 17, 2018

RELATED IDEAS

ACL in NSF on who can replicate/copy the database and copy/paste documents

Data
A user can make a copy or a replica of a 50GB database and you can not do much about it ,

We all know the annoying (and wonderful) feature that a user can mark thousands of documents and just copy them.
Then the user can paste them many different places, A local database, same original database (very annoying),..
You no longer have the essential control of the data.

There is a setting in the ACL presently to allow "Replica or copy documents" !
That sounds sweet ...and I am sure IBM meant well, but this one also prevents users from doing a copying of text from a document, which will prevent any user from doing their daily job.

This is my suggestion to fix this:

Suggestion


In the ACL on a database add these options instead, to set who are allowed to copy/replicate a database

and these to who are allowed to copy/paste documents




I would probably also consider splitting replica and copy permission into two separate entries

Maybe also creating an entry for copy text etc. is needed, I don't know if this will ever be use

See this blog entry for more background 

http://nevermind.dk/nevermind/blog.nsf/subject/the-ibm-notes-client-is-not-gdpr-compliant

 

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  • Guest
    Reply
    |     Aug 6, 2018

    I agree, there is something that can definitely be better. Of course, you want to allow the user to copy text that appears but prevent database and / or document copying.
    A workaround that solves today's problems:
    Add an textitem named "$KeepPrivate" with the value "0" in all documents, that allows user to copy text (and print) even if the user is not authorized for "Replicate or copy documents".

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